Motion to approve Minutes:

Debra

Second:

Mary Lou

Motion carried.

Minutes approved.

03 Woodbridge

Front step repair

1. 02/15/11; we need to schedule a visit and then the repair
2. 03/15/11; Fred will talk to the contractor who can make this repair.
3. 04/19/11; The concrete guy looked at.  We still don’t have any information.  The concrete guys will provide an estimate.
4. 05/17/11; not covered for time
5. 06/21/11; tabled for time
6. 07/19/11; Glenn will talk to Fred to see if this is already part of the discussion with Bodette.
7. 08/09/11; Tom Bodette is on it and it will be worked on when he does the sidewalks.
8. 09/19/11; this hasn’t happened yet, but Bodette will be coming back to do this (soon)
9. 10/18/11; Bodette has had some personnel issues, but he’ll be coming back (perhaps next week) to finalize the step repair.  It won’t be the perfect forever solution, but it will make the step useable and safe.  Eventually, this whole riser will likely need to be removed and repoured.  There is further discussion about possibly delaying this repair  in favor of a more permanent repair/replacement next year.  We’ll leave it open and dependent on how much the temporary repair is compared to the replacement cost.  Glenn will be talking to Bodette.

01 Woodbridge

Exterior maintenance – front door

1. 05/17/11; minor repair and painting needed.  Fred will work with Will Yetter to schedule these repairs.
2. 06/21/11; tabled for time
3. 07/19/11; see above (this is part of a bigger face-lift required for the building)
4. 08/09/11; (this is part of a bigger face-lift required for the building) and is in the works.
5. 09/19/11; the carpentry work hasn’t started yet, but it is coming.
6. 10/18/11; this work is being done by Jack.

03 Woodbridge

Exterior maintenance – front door

1. 05/17/11; minor repair and painting needed.  Fred will work with Will Yetter to schedule these repairs.
2. 06/21/11; tabled for time
3. 07/19/11; see above (this is part of a bigger face-lift required for the building)
4. 08/09/11; (this is part of a bigger face-lift required for the building) and is in the works.
5. 09/19/11; the carpentry work hasn’t started yet, but it is coming.
6. 10/18/11; this work is being done by Jack.

05 Woodbridge

Exterior maintenance – front door

1. 05/17/11; minor repair and painting needed.  Fred will work with Will Yetter to schedule these repairs.
2. 06/21/11; tabled for time
3. 07/19/11; see above (this is part of a bigger face-lift required for the building)
4. 08/09/11; (this is part of a bigger face-lift required for the building) and is in the works.
5. 09/19/11; the carpentry work hasn’t started yet, but it is coming.
6. 10/18/11; this work is being done by Jack.

07 Woodbridge

Exterior maintenance – front door

1. 05/17/11; minor repair and painting needed.  Fred will work with Will Yetter to schedule these repairs.
2. 06/21/11; tabled for time
3. 07/19/11; see above (this is part of a bigger face-lift required for the building)
4. 08/09/11; (this is part of a bigger face-lift required for the building) and is in the works.
5. 09/19/11; the carpentry work hasn’t started yet, but it is coming.
6. 10/18/11; this work is being done by Jack.  In addition to maintenance at the front door the ramp will see some repairs.

09 Woodbridge

Exterior maintenance – front door

1. 05/17/11; minor repair and painting needed.  Fred will work with Will Yetter to schedule these repairs.
2. 06/21/11; tabled for time
3. 07/19/11; see above (this is part of a bigger face-lift required for the building)
4. 08/09/11; (this is part of a bigger face-lift required for the building) and is in the works.
5. 09/19/11; the carpentry work hasn’t started yet, but it is coming.
6. 10/18/11; this work is being done by Jack.

11 Woodbridge

Exterior maintenance – front door

1. 05/17/11; minor repair and painting needed.  Fred will work with Will Yetter to schedule these repairs.
2. 06/21/11; tabled for time
3. 07/19/11; see above (this is part of a bigger face-lift required for the building)
4. 08/09/11; (this is part of a bigger face-lift required for the building) and is in the works.
5. 09/19/11; the carpentry work hasn’t started yet, but it is coming.
6. 10/18/11; this work is being done by Jack.

13 Woodbridge

Exterior maintenance – front door

1. 05/17/11; minor repair and painting needed.  Fred will work with Will Yetter to schedule these repairs.
2. 06/21/11; tabled for time
3. 07/19/11; see above (this is part of a bigger face-lift required for the building)
4. 08/09/11; (this is part of a bigger face-lift required for the building) and is in the works.
5. 09/19/11; the carpentry work hasn’t started yet, but it is coming.
6. 10/18/11; this work is being done by Jack.

09 Woodbridge

Siding repair

1. 08/01/11; when Debra talked to Mirzet about privacy screens, he pointed out rotting siding and would like to see that taken care of first.
2. 08/09/11; Glen’s looking into this
3. 09/19/11; no update
4. 10/18/11; Jack has this on his to-do list

27 Woodbridge

Exterior maintenance – sliding door, framing

1. 07/19/11; Glenn will look at it
2. 08/09/11; Glenn will get on it this week.
3. 09/19/11; no update
4. 10/18/11; There doesn’t seem to be any issue with the slider, but Glenn has been talking to them  about the front door, which is not the responsibility of the Association.  Closed.

General

Decks - stained

1. 02/15/11; we need to schedule the staining of the four newest decks and the other decks that are due, plus the 22 front decks that are due.  Estimate: 76 gallons @ $30 ea, labor $25 front deck, $40 back deck.
2. 03/15/11; this was discussed, but we got off topic and didn’t come back to it.  We still need to arrange for the staining of decks and front steps.
3. 04/19/11; Debra will make up a flyer for the bulletin board.  Decks that have mold on them need to be bleached and scrubbed before staining.  Everyone is encouraged to take care of their own mold issues.  If people don’t take care of their own (with bleach and a scrubber) we will have to hire this done.  On large scale we could rent a power washer.  Debra also has someone who would be interested in the work.  Fred suggests that we use Will if we need to hire it done.  After the meeting Craig also expressed interest in the work.
4. 05/17/11; not covered for time, but before the decks can be stained they need to be cleaned
5. Yvon just did his and it took him most of the day.  Will Yetter charges $25/hour.  Some basic math would suggest that at $25/h x (approx) 6 hours = $150 per deck just to be power washed.  That doesn’t include the cost of the machine rental.  A neighborhood friend, Corky, is selling his power washer and suggests that we could check it out.  It’s a professional grade machine that could save us some money in the long run.  Homeowners could be trained to use it on their own decks and we could hire someone for those jobs that require an insured and bonded contractor (like the siding, where climbing a ladder is involved).  Yvon will talk to Corky about setting up a visit and a test drive of the washer.
6. 06/21/11; tabled for time
7. 07/19/11; Debra will talk to Judy about insurance for Will Yetter.  Glenn will talk to Fred to see if he has any clear stain.  Debra and Maggie will schedule a walk-around to look at the decks to establish which ones need staining.
8. 08/09/11; there has been a challenge finding people to use the power washer who are insured, and who are trained or are will to go through training.  Glenn has a company in mind that will come and do the work for a reasonable price.  He’ll be in touch with them, and will get estimates from some other sources as well.
9. 09/19/11; staining has not begun yet because Glenn is still trying to find a contractor to do the power washing.
10. 10/18/11; 15-27 Woodbridge are stained.  More will be done as weather permits (power wash and stain)

General

Gutters

1. 02/15/11; we need to have the gutters cleaned out (all of them), a repair on the back of Ledgewood, and check out the problem in front of Fred's unit.
2. 03/15/11; Fred will talk to whoever will be doing the roofing to see if he can include the repair and cleaning of the gutters.
3. 04/19/11; Fred talked to the gutter guys.  Gutters along the ends of two buildings, replace a section in front of Fred’s unit, plus downspouts and parts would be about $1,500.  The repair on the back of Ledgewood will be about $200.  Maggie and Fred will make sure that we have a budget for this and then Fred can get us on the gutter guy’s schedule.
4. Judy says that her gutter doesn’t seem to be draining properly.
5. Also, we need to have the gutters cleaned.
6. 05/17/11; not covered for time, but Debra Davison at 5 Woodbridge also has a leak, probably caused by ice dams.  Fred will look into it.
7. 06/21/11; The gutter guys will fix the leak by Debra’s place.  They will also do random repairs and cleaning throughout the community for an undetermined amount of money.  Fred thinks it will cost less than the amount budgeted for gutters.  Motion to do gutters; Fred.  Second; Maggie.  Motion carried.
8. 07/19/11; Glenn will follow up with Fred.
9. 08/09/11; Tom Bodette will take a look
10. 09/19/11; no news
11. 10/1811; weather permitting (roofs not slippery) the gutters will be inspected, cleaned as needed, and repaired where appropriate.

General

Power wash siding

1. 02/15/11; if we still need this, we should schedule it for late spring.  Time to start brainstorming on contractor names.
2. 03/15/11; Fred will talk to a couple of guys to get bids on power washing decks that need to be stained and siding that has mold.  The roofing guys would be a good place to start because they’ll need a lift anyway and they could just power wash the siding when they have the life for the roofing.
3. 04/19/11; Debra has a contractor in mind who can power wash the siding.  Judy suggests that whoever does this should test the power washing to make sure that that the siding can handle it.
4. 05/17/11; not covered for time, but you can refer to the first bullet point under “Debra” in the “Guest Issues” section for a little information.
5. 06/21/11; Corky has a power washer for sale that would handle all our power washing needs.  He would sell it to us for $600.  The machine would fit in the shed and could be used by Will Yetter, assuming we buy insurance for him, since he isn’t insured.  There is also discussion about training home owners to use the washer on decks.  Motion to buy the washer at $600; Maggie.  Second; Fred.  Motion carried.
6. Going forward the Board will need to come up with some rules about who can use it for what and set up a system for training people who want to use it.  Fred will talk to Judy about insurance for Will Yetter.  Motion to hire Will Yetter to power wash the decks that need it…(this discussion was never completed)
7. 07/19/11; Glenn will talk to Fred.
8. 08/09/11; there has been a challenge finding people to use the power washer who are insured, and who are trained or are will to go through training.  Glenn has a company in mind that will come and do the work for a reasonable price.  He’ll be in touch with them, and will get estimates from some other sources as well.
9. 09/19/11; tabled until spring

General

Privacy screens

1. 05/20/10; Debra would like to know if she can install lattice for privacy on her deck.  This goes back to the discussion about privacy walls, which were originally included in construction but never replaced when the decks were built.  This will require some research and discussion.
2. 06/15/10; since privacy screens were part of the original construction of the building, Debbie’s privacy screen (and any others not replaced at the time of deck construction) should be built by an Association contractor.
3. 09/21/10; this project is connected with the completion of decks.  See decks for the status of this discussion.
4. 03/15/11; Fred will add this to the list of things for the contractors to bid on.
5. 04/19/11; this will be included in the discussions with the contractor.
6. 05/17/11; not covered for time
7. 06/21/11; Privacy screens for the ones getting decks are included with the decks.  For the three screens that need to be added, Burtram estimates $200 per screen.  It appears that the deck budget allows $5,500 of which we would need about $5,000 for the decks.  That would leave about $500 for the three privacy screens.  To put in the three privacy screens we would go over budget by (roughly) less than $200.  Motion to approve the installation of three privacy screens at about $200 each; Fred, Second; Maggie.  Motion carried.
8. 07/19/11; there is discussion about not doing these three privacy screens.  A new survey needs to happen to find out if everyone is okay with that.  Privacy screens could be added at any time in the future should the owner decide it is desirable.  Three screens: Debra, Amira, and Mary.  Mary doesn’t want one.  Debra is willing to wait.  And Amira/Mirzet would rather see some other repairs on his unit taken care of first
9. 09/19/11; no news other than the carpentry projects haven’t started yet.
10. 10/18/11; tabled until spring

General

Sump pumps

1. 11/16/10; the Board has been discussing how to address basement dampness.  Over the past ten 7-10 years we have tried paint-on sealants, exterior perimeter drains, etc.  While perimeter drains were successful for Ledgwood Court, this doesn’t appear to be the solution for Amira’s building.  While painted on sealants have enjoyed some success, the moisture keeps coming back to a few basements.  Tricia is having quite reasonable success with her sump pump and another owner has recently added one.  The Board is considering this as a cost-effective way to address basement water.  Joan will talk to a licensed plumber about an estimate for installing a sump pumps. Erika suggests that the Association pays for the installation of one sump pump for every basement with a documented water issue.  Those basements include (as of 11/16/10) Harambasic/9 Woodbridge, Singh/14 Woodbridge, and Stephens/16 Woodbridge.  Furthermore, it would be prudent to make minor repairs on Chatary/13 Woodbridge.  Retroactive reimbursement of sump pumps installed by owners has not yet been discussed.
2. 02/15/11; the budget was approved, including the money set aside for sump pumps for Harambasics, Joan, repairs to Tricia’s (or the upgrade), and a reimbursement (at the same rate as Harambasics and Joan’s) to the Duraceks who had a sump pump installed last summer.  Tricia will pursue an estimate for what she needs.  We will need to start working with Joan and the Harambasics to figure out cost and to get things moving so that in spring the work can begin.
3. 03/15/11; Tricia expresses her gratitude for the new pump.  It’s working great and her basement is finally drying out.  Joan is working with a contractor (Hamda) to get an estimate for installing the sump pump in her basement as well as the others that the Board designated for the Budget.
4. Fred would like to re-inspect the homes with water in the basement.  He is opposed to using sump pumps.  Joan, though skeptical, agrees to let him take a look at her basement, which had a significant amount of water last summer.  He also believes that Gary did the Harambasic’s basement incorrectly resulting in water/moisture returning to their basement, although Gary used the same materials that had been used in other basements.  Fred would like to explore non-sump pump solutions to the wet basements.  We will still need to address the fact that we budgeted for reimbursement to Adem and Sunita for the installation of their sump pump (which is also working well at last report).
5. 04/19/11; Joan will talk to Sunita to find out how much they spent on their pump installation.
6. 05/17/11; #14’s basement status?  Fred was going to look into it, but we didn’t get to discuss this due to time.
7. 06/21/11; tabled for time
8. 07/19/11; #14 had a leaky water tank which has been replaced and they now appear to be dry.  Joan had her basement sealed and, so far, Joan has been dry.  Sunita is being reimbursed for theirs, but Fred lost the bill.  Joan will try to get a new copy and send it to Maggie for payment.
9. 08/09/11; Sunita has been paid.  This topic will be closed, but can be reopened later if wet basements return.
10. 09/19/11; this item has been reopened in light of the flooding that occurred post Hurricane Irene.  The sump pumps will be installed when the gutter work gets done.
11. 10/18/11; November is the target period for Harambasics, Joan, Narinder, and Mary Price to all get their sump pumps

General

Chimneys

1. 09/19/11; Judy reports falling chunks from the chimney.  It would be wise to have all the chimneys inspected.
2. 10/18/11;  Anthony will be doing this inspection while he’s up working on the gutters.

05 Woodbridge

hand rail installed

1. 09/19/11; Debra has requested a handrail to be installed at her front door, like Mary Lou has.
2. 10/18/11; Mary Lou contacted the person who did hers and was quoted about $150 to have a railing like hers installed.  Glenn and Debra will work with the same guy to get Debra’s rail installed.

05 Woodbridge

privacy screen

1. 09/19/11; Debra has requested a privacy screen be installed at her deck.  This is a budget issue and will be considered in November.

05 Woodbridge

deck power washing and staining

1. 09/19/11; Debra has requested that her deck gets power washed and stained before the snow flies.

General

Dumpster clean up

1. 08/09/11; some of the stuff is gone and Glen’s working to get rid of the rest.  Joan asked about trimming in that area to neaten it up.  Glenn is interacting with Fiske.  Glenn will clean up the high grass that is there and then Fiske will take over.
2. 09/19/11; Erika and Covered Bridge Apartments arranged and paid for the hauling of all the debris that had been stacked up along the dumpsters.  Residents and Owners, please stop throwing your garbage on the ground around the dumpsters.  The dumpsters are for household waste and recycling only.  Anything that you have that is not “household waste” should be taken – by YOU – to the transfer station.
3. 10/18/11; Craig will work with his (?nephew)  to collect the debris by the dumpsters on both Ledgewood and Woodbridge.  Mary Lou will work on distributing the Casella flyer.  Erika will research sercurity cameras as a possible way to find out who is doing the dumping.

General

Parking lot – lights

1. 02/16/10; The yard light in front 7 & 9 Ledgewood comes on and off all night.  Craig will ask the same person (who fixes the light at the corner of Pinewood and Ledgewood) to fix this one
2. 03/23/10; Craig will talk to Cindy D. about Terry Blair and see if he can check it out
3. 04/20/10; still flickering, Joan talked to Craig who hasn’t been able to do this yet.  Joan will follow up with Craig and may take over for him while he recuperates.
4. 05/25/10; Craig has contacted Terry Blair who hasn’t gotten back to him.  Joan suggests that if Terry doesn’t respond then we could try Peck Electric (Craig will make that contact)
5. 06/15/10; Peck knows what the problem is and will order the part
6. 09/21/10; Peck fixed it, but it is going off and on again.  Joan will talk to Craig and ask him to be in touch with Peck.
7. 02/15/11; according to Joan it’s still on most of the time.  Is it on a timer or sensor?  Fred suggests that perhaps we’d like to replace some of the lights.  Fred will do some research to see what’s out there and what the costs are.  Erika will call Middlebury Peck and see if they can get out there and fix it or find out what the replacement cost is.
8. 03/15/11; Peck came, but didn’t have a lift truck.  They will go back with a lift truck and try to figure out what the problem is.  He recommended tracking, specifically, when the light is coming on, how long it’s staying on, when it goes off and how long it stays off, and we should pay attention to the natural light (is it coming on in the dark, daylight hours, etc.?)  He suspects that the ballast is overheating, shutting down until it cools and then coming back on.  This is a sign that it’s failing and will need to be replaced.  He estimated $2-300.  Erika will enlist the help of Craig in tracking the on/off behaviors of the lamp.
9. 04/19/11; Erika contacted Craig and asked for help…didn’t hear back.  Erika talked to Peck – they went back with a lift truck and ran some tests (covered the eye and it came on, uncovered the eye and it went off, etc.).  Without more diagnostic data (when the light is coming on, going off, how long it’s staying off/on, times of day and ambient light status, they can’t really do anything other than replace it.
10. According to Debra, Craig claims that the light is fixed, but Joan says it’s still on when she leaves for work around late morning (long after the sun is up).  We need more information about this light or it will be removed from the agenda after our next meeting.
11. More discussion about replacing the exterior/parking lots, but this is a financial decision that must be considered at Budget planning.
12. 05/17/11; not covered for time, but Fred raises a concern about the leaning post in front of his unit.  He is concerned that it will fall.
13. 06/21/11; not a priority on Fred’s agenda
14. 07/19/11; Glenn will talk to John Delucco to see if he would be willing to come and help with this.
15. 08/09/11; Glenn will do a little more research on the light before he calls John.
16. 09/19/11; Glenn has been in touch with John Delucco who is aware of some federal grant options for upgrading to energy efficient lights.  Hopefully we’ll have more information for the next meeting.  Glenn will remain in regular contact with John.
17. 10/18/11; we should have an update on this next month

General

Playground

1. 02/15/11; the budget includes some funds for ground cover and/or basketball court maintenance.  We should start thinking about this so we can act on it early this spring.  A new piece of play equipment will be installed in the spring.
2. Tabled until next month.
3. 04/19/11; new playground structure is up.  Is there anything else we need to do?
4. 05/17/11; not covered for time
5. 06/21/11; not a priority on Fred’s agenda
6. 07/19/11; they came and fixed the playground.  Joan is working to get the swings fixed.
7. 08/09/11; the swings aren’t fixed yet, but Joan is thinking of getting some new swings (chains and seats)
8. 09/19/11; no news.  Joan is not here.
9. 10/18/11; there is some discussion about adding mulch around the play structures.  We have the mulch (sitting on our neightbor’s property), but it needs to be spread around.  Craig is going to take care of that.
10. 10/18/11; the last thing to be done on the playground this fall will be to spread mulch around under the play structure.  Joan will be trying to replace the swings on the older swingset, but that probably won’t happen until spring or whenever the new supply catalog comes in.

General

Trees

1. 08/09/11; Fred is unhappy with the overgrowth in the trees along the back of his building (and elsewhere), he would really like to see the overgrowth cleaned up.  Glenn reports that this is already in the works.
2. 09/19/11; Glenn has been talking to Yvon about this work.  They are working on a plan of what needs to be done and what the cost will be.
3. 10/18/11; Erika missed this one.  There should be more news next month.

General

Snow removal

1. 10/18/11; Tom Bodett will make early morning runs to get cars out for work and then come back during the day to work on clean up.  For this he will charge $165/snowday visit.   He will charge $32.50/hour to shovel sidewalks.  The Association will pay for sidewalk shoveling, but feels that homeowners and residents should feel free to hire local kids to shovel sidewalks if they so choose (without the need for any proof of insurance or insurance waiver), or do their own sidewalk plowing. 

General

Shed

1. 10/18/11; Glenn has covered the shed with a tarp.

Discussion

Insurance – contractors

1. 08/09/11; Discussion about whether or not we can hire anyone who does not have insurance, including Yvon for landscaping.  What about the Bookkeeper?  Where do we draw the line?  Maggie will talk to Paula and ask her to get some information from Nationwide that can help us.
2. 09/19/11; Erika will research a hold harmless waiver and then we’ll let common sense rule the day.
3. 10/18/11; Erika’s hold harmless agreement was reviewed by the Board and they all agreed that it would work well for the Association.  Erika will upload it to the website and Pilera for future use.

Discussion

Communication

1. 07/19/11; Discussion about how or if we should go back to paper distribution of the Newsletter.  Maggie will do a door-to-door survey to see what homeowner preferences are for receiving materials (i.e., mail, e-mail, etc.).
2. 08/09/11; Maggie will take the tour and see what she can find out.
3. 09/19/11; Debra will talk to Maggie, Erika will send roll call
4. 10/18/11; Maggie will get on this very soon so that Erika can update Pilera.

General

Bylaws change – eliminate landlords

1. 04/19/11; Debra would like to re-introduce a discussion about how to preclude landlords from buying into Woodbridge.
2. 05/17/11; not covered for time
3. 06/21/11; not a priority on Fred’s agenda
4. 07/19/11; tabled for time, more research will need to be done
5. 08/09/11; Larry and Fred have been working on this.  Larry has been selling mortgages so he has some knowledge in the area, but he is out of town at the moment.  Debra also did some research and found that (according to one source) no more than 50% can me rentals in order to get FHA financing for a mortgage.  She also found a site that said no more than 35%.  The more rentals, the lower the interest is to provide mortgages to buyers.  Debra points out that we can put whatever we want in the Bylaws about what percentage can be rented.
6. 09/19/11; the committee working on this (Judy, Fred, Larry, and Debra) met and will report on their work at a future meeting.
7. 10/18/11; a letter was written by the Committee and sent out to everyone except Landlords.  This is against the law (not transparent to all homeowners) and a copy of the letter will need to be sent to every landlord.

General

Property manager

1. 05/17/11; Tricia would like to know where this discussion went.  The past Board spent a fair amount of time doing research and the general discussion at the Annual Meeting seemed favorable to some type of management or contracted ombudsman who could help the Board obtain multiple bids for larger capital projects.  This person would make the contacts and request the bids; the Board would still make final decisions.  Hopefully one of the benefits achieved through this relationship would be access to more contractors – we have so much trouble getting people to call us back.  Fred feels that the Board is capable of handling these things on its own.  As a retired person Fred has a flexibility that Board members don’t always have; those who work full time.  This is a unique position that the Board has right now, but when Fred is not on the Board then we go back to not necessarily having that benefit.  When considering this topic it is important to think beyond any particular Board Member and consider what would be in the best interest of the Association.  This won’t be solved today, but it is clear that a subcommittee should be formed to flesh out the ideas and see where it leads.  Joan, Erika, Tricia, and Debra will form that committee to formulate some ideas.
2. 06/21/11; not a priority on Fred’s agenda (see Guest Issues for 06/21/11 for the presentation made by Jörg Mellmann)
3. 07/19/11; tabled for time.  Erika will give Glenn an overview of the materials presented by Jörg Mellmann in May, but this will have to happen at the next meeting.
4. 08/09/11; we’re putting this on hold until the committee makes some progress.
5. 09/19/11; on hold

General

Management software

1. 06/21/11; Jörg Mellmann made a presentation and offered to sponsor one year of software services for the Association.  Fred wanted a month to think about it, but the rest of those present were open to the idea and thought it sounded like a good idea – especially since the trial period of one year would be free.
2. 07/19/11; tabled for time.  Erika will give Glenn an overview of the materials presented by Jörg Mellmann in May, but this will have to happen at the next meeting.
3. 08/09/11; tabled for time, but Fred did voice his objection to using anything that Erika and Jörg suggest due to his concern that they are “making Woodbridge part of their rental business”, despite any benefit that such resources could bring the Association.
4. 09/19/11; Erika has updated the Pilera software and has it ready to “go live”.  Maggie will do a survey of owners and residents to see what people’s preference for communication is so that this information can be entered into Pilera.  Erika will “go live” and communicate with everyone once Maggie is done with the survey.
5. 10/18/11; Pilera is now fully live.  Anyone having trouble getting in should just send an e-mail to Erika (erika@mellmann.com) and let her know.  Over the next several months we will make the transition from the current website and blog to Pilera so that there is one location to find whaver you need about Woodbridge.

General

Distribution of Admin Rules & Regs

1. 08/09/11; Debra says that it looks so much better now that they have done the weed-wacking and mowing.  There are still broken screens and some “shabby” things that need to be addressed, and all of them are covered by the terms of the Administrative Rules & Regulations.  Debra will work on a cover letter and get it to Erika for production.  Joan will print the cover letter.  There are already copies of the R&R.
2. 09/19/11; Erika sent the cover letter.  Debra and Joan will take it from there.
3. 10/18/11; this project is in the works.  Glenn has been going around to every resident and will continue to do so until everyone has been visited.